Stuffolio User's Manual

Introduction

Stuffolio is a comprehensive product management app that helps you track everything you own. This manual provides step-by-step instructions for using every feature on iPhone and iPad.

Requirements

Navigation Overview

iPhone

• Use the tab bar at the bottom of the screen
• The Home tab is organized around Three Phases: Acquire (Add Item, Barcode Scan, Photo Quick Add, Stuff Scout), Maintain (warranty status, maintenance, recalls, Price Watch, Borrowed & Lent), and Move On (Legacy Wishes, Donation, Repair-Keep-Replace, Disposal)
• Additional tabs: My Items, Actions, Stuff Scout, Settings
• Access Legacy Wishes and Insights from the More menu or the Home tab's Move On phase

iPad

• Use the sidebar on the left side of the screen
• Tap the sidebar icon (☰) to show or hide the sidebar
• Sections include: Dashboard, My Items, Actions, Insights, Stuff Scout, Legacy Wishes, Settings

Actions Overview

The Actions section organizes tools into six categories to help you find what you need quickly.

Tool Categories

Getting Started

First Launch

When you open Stuffolio for the first time:

1. Welcome Screen appears with feature highlights
2. Swipe through the introduction screens or tap Skip
3. Accessibility Options screen appears:
   • Review available accessibility features
   • Tap Continue
4. Permissions screen appears:
   • Tap Allow Camera if you want to scan barcodes and take photos
   • Tap Allow Notifications if you want warranty and maintenance reminders
   • You can skip these and enable them later in Settings
5. Tap Get Started to enter the app

Understanding the Home Tab (iPhone)

The Home tab on iPhone is organized around Three Phases — the lifecycle of your stuff. The right tool is in reach at the right moment, and nothing else gets in the way.

🛒 Acquire

Everything you reach for when something new enters your life. Fast paths, front and center:

• Add Item — Manual entry with the full form
• Scan Barcode — UPC lookup for retail products
• Photo Quick Add — Snap a photo and fill in details later
• Stuff Scout — AI identification for antiques, collectibles, thrift finds, and anything else you're not sure about

Example: You come home from a garage sale with something unusual. Tap Stuff Scout right from Home, snap a few photos, and get an identification and value range before you even put it down.

🛠️ Maintain

What you own day-to-day. This phase surfaces only what needs attention — not a wall of inventory:

• Warranty status cards for items with coverage expiring soon
• Overdue and upcoming maintenance tasks
• Recall alerts pulled from CPSC and manufacturer feeds
• Price Watch notifications when a replacement cost shifts significantly
• Borrowed & Lent entry point — see what you've lent out or borrowed, and who has what

Example: If nothing needs attention, Maintain stays quiet. When your coffee maker's warranty is 29 days from expiring, a card appears here with one tap to view the item.

📤 Move On

When it's time to sell, donate, archive, or pass something along. One tap away:

• Legacy Wishes — Assign items to people in your life (the "who gets what" conversation)
• Donation Tracking — Record donations with fair market value for tax records
• Repair, Keep, or Replace — AI-assisted decision support when something breaks
• Disposal — Mark items as sold, donated, gifted, or discarded, with a reason trail

Example: You're downsizing before a move. Move On surfaces the decision tools in one place instead of buried in a menu.

Understanding the Dashboard (iPad & Mac)

On iPad and Mac, the Dashboard shows inventory summaries and what needs your attention:

Quick Stats Bar (at the top)

• Swipe left/right to see: Total Items, Purchase Cost, Current Value, Fun Fact
• Tap the chevron (⌄) to collapse this section

Needs Attention

• Items with warranties expiring in 30 days
• Overdue maintenance tasks
• Items on loan that are due back
• Items missing important information

Recently Added

• Your most recently added items
• Tap any item to view its details

Feature Cards

Quick access to: Stuff Scout, Smart Scanner, AI Assistant, Recall Check, Reports, Value Calculator

Adding Your First Item

Opening the Add Items Menu

iPhone

1. Tap the My Items tab at the bottom
2. Tap the blue + button in the bottom-right corner
3. The Add Items chooser appears

iPad

1. Tap My Items in the sidebar
2. Tap the + button in the toolbar (top of screen)
3. The Add Items chooser appears

Choose How to Add

The Add Item menu offers three simple options:

• 📷 Photo — Take or choose a photo. AI automatically identifies your item and fills in details while the form appears instantly.
• 📱 Barcode — Scan a UPC barcode for quick product lookup.
• ✏️ Manual — Enter all details yourself.

Photo (Recommended)

The fastest way to add items — the form appears immediately while AI works in the background.

1. Tap Photo
2. Choose how to add a photo:
   • Take Photo — Use your camera to capture the item
   • Choose from Library — Select an existing photo
   • Paste from Clipboard — Use a copied image
3. The form appears immediately with your photo attached
4. For subscribers: AI fills in title, manufacturer, and estimated value automatically
5. Start editing other fields while AI works — no waiting!

Barcode

1. Tap Barcode
2. Point your camera at the UPC barcode
3. Product information fills in automatically

Manual

1. Tap Manual
2. The Add Item form opens
3. Fill in the details (see "Filling Out the Add Item Form" below)

Filling Out the Add Item Form

The form has these fields (only Product Name is required):

Adding Photos to Items

Photos help identify products and serve as documentation for warranty claims. Stuffolio can also analyze your photos to automatically suggest categories and extract product details like brand, model, and serial number.

Quick Start Photo Options

When adding a new item, the Quick Start section at the top offers fast ways to add photos with intelligent analysis:

1. Tap Add Photo in Quick Start
2. Choose a photo from your library or take a new one
3. A Photo Assessment screen appears showing:
   • Preview of your selected photo
   • Quality assessment (blur, resolution, text detection)
   • Suitability indicators for each analysis type

Three Analysis Options

Understanding Suitability Indicators

• Good match — Photo is well-suited for this analysis
• May work — Analysis might succeed, but results may vary
• Poor match — Photo unlikely to yield good results (e.g., blurry or no text detected)

Extract Details (OCR Auto-Fill)

The Extract Details option can automatically populate form fields by reading text from your photo:

What It Extracts

• Brand/Manufacturer — From product labels or receipts
• Model Number — From nameplates or packaging
• Serial Number — From product labels
• Purchase Price — From receipts
• Purchase Date — From receipts
• Store/Retailer — From receipts

How to Use

1. Select a photo showing a receipt, label, or nameplate
2. Tap Extract Details
3. Wait for OCR processing (requires internet)
4. Extracted fields are automatically filled in the form
5. Review and edit as needed

Voice Input (Hands-Free Entry)

Voice Input lets you add items without typing. Speak naturally and Stuffolio parses your words into form fields. Voice input works in both Add Item and Edit Item forms.

Finding the Mic Button

The microphone button appears in two locations:

• Next to Product Name — A blue mic icon appears directly beside the Product Name field for quick access
• Quick Start section — Also available in the expandable Quick Start card at the top of the form

First-Time Tip

The first time you tap the mic button, a helpful tip sheet appears showing example commands and supported fields. Tap Try It to proceed, or Close to dismiss. The tip only appears once.

How to Use Voice Input

1. Tap the microphone button (next to Product Name or in Quick Start)
2. Grant microphone and speech recognition permissions (first time only)
3. Tap the mic icon to start recording
4. Speak naturally, including any details you want to add
5. Review the parsed fields in the preview
6. Tap Use This Input to apply fields to the form

Example Voice Commands

• "Add coffee maker to kitchen, manufacturer Cuisinart, price 99 dollars"
• "Add Samsung TV to living room, model QN65S95D"
• "Add iPhone 15 Pro, brand Apple, serial number ABC123"

Recognized Fields

From the Add/Edit Item Screen

1. Scroll to the Photos section
2. Tap the camera icon or Add Photo button
3. A menu appears with options

Option A: Take a New Photo

1. Tap Take Photo
2. The camera opens
3. Point at your item
4. Tap the shutter button to capture
5. Review the photo:
   • Tap Retake to try again
   • Tap Use Photo to add it
6. The photo appears in the Photos section

Option B: Choose from Photo Library

1. Tap Choose from Library
2. Your photo library opens
3. Browse albums or use search:
   • Tap Albums to browse by album
   • Tap the search icon and type to find photos
4. Tap a photo to select it
5. Optionally crop the image:
   • Drag corners to adjust
   • Tap Done when finished
6. The photo appears in the Photos section

Option C: Scan a Document

1. Tap Scan Document
2. The document scanner opens
3. Position the receipt/document in view
4. The scanner automatically detects edges
5. Tap the shutter or wait for auto-capture
6. Adjust corners if needed by dragging
7. Tap Keep Scan
8. Tap Save when done scanning

Managing Existing Photos

To view a photo full-screen: Tap any photo thumbnail. Pinch to zoom. Tap outside or swipe down to close.

To delete a photo: Tap the photo to select it, tap the trash icon, confirm deletion.

To reorder photos: Touch and hold a photo, drag to new position, release to drop.

Photo Types to Add

• Product Photo — Main image showing the product
• Receipt — Proof of purchase for warranty claims
• Label/Nameplate — Shows model and serial numbers
• Warranty Card — Coverage documentation
• Packaging — UPC barcode and specifications

Using the Smart Scanner

The Smart Scanner reads barcodes to automatically fill in product information.

Opening the Smart Scanner

iPhone

1. Tap the + button on the My Items screen
2. Tap Smart Scanner

iPad

1. Go to Actions in the sidebar
2. Under Acquire, tap Smart Scanner

Step 1: Scan the UPC Barcode

1. The camera view appears with a targeting rectangle
2. Point your camera at the UPC barcode on the product packaging
3. Hold steady 6-12 inches away
4. When detected:
   • You hear a beep
   • The barcode number appears on screen
   • Product lookup begins automatically

Step 2: Scan Additional Barcodes (Optional)

1. Tap Scan Model/Serial
2. Point at barcodes on the product itself (not packaging)
3. The scanner identifies the barcode type
4. Information fills automatically
5. Tap Done when finished, or Skip to continue

Step 3: Review and Edit

1. A form appears with auto-detected information
2. Review each field — tap to edit if incorrect
3. Add purchase information (date, price, warranty)

Step 4: Save the Item

1. Verify all information is correct
2. Tap Save in the top-right corner
3. The item is added to your inventory

Batch Scanning Mode

Batch Scanning lets you scan multiple barcodes in succession and save all items at once — perfect for adding multiple products quickly.

Opening Batch Scanner

iPhone

1. Tap the + button on the My Items screen
2. Tap Batch Scan

iPad

1. Go to Actions in the sidebar
2. Under Acquire, tap Batch Scanner

Step 1: Scan Multiple Barcodes

1. The camera view appears with a targeting rectangle
2. Point your camera at a UPC barcode
3. Hold steady 6-12 inches away
4. When detected:
   • You hear a beep
   • The barcode is added to the scanned list
   • Camera remains active for the next scan
5. Move to the next item and scan its barcode
6. Continue scanning as many items as needed

Step 2: Review Scanned Items

Tap the review button or swipe up to see your scanned items list.

Each item shows:

• Product name — Retrieved from UPC database
• Manufacturer — Brand name
• Photo thumbnail — Product image (when available)
• Status indicator:
  • Found — Product info successfully retrieved
  • Looking up — Still fetching product data
  • Not found — UPC lookup failed

Managing Scanned Items

To remove an item from the batch:

1. Swipe left on the item
2. Tap Delete
3. The item is removed from the list

To retry a failed lookup:

1. Tap the item with Not found status
2. Tap Retry Lookup
3. The app attempts to fetch product data again

To edit an item before saving:

1. Tap the item in the list
2. Review the auto-filled information
3. Edit any fields as needed
4. Tap Done to return to the batch list

Step 3: Save All Items

1. Review your scanned items list
2. Tap Save All at the bottom of the screen
3. All items are added to your inventory at once
4. A confirmation message shows how many items were added
5. You return to the My Items list

Multi-Photo Capture

Multi-Photo Capture allows you to take multiple photos in one session and assign them all to a product — ideal for documenting items with photos, receipts, and nameplates.

Opening Multi-Photo Capture

1. Open an item's detail view (or the Add Item screen)
2. Scroll to the Photos section
3. Tap the camera icon or Add Photo button
4. From the menu, tap Multi-Photo Capture

Step 1: Select Photo Type

Before taking photos, choose what you're capturing:

• Product — Main product photos showing the item
• Receipt — Proof of purchase documents
• Nameplate — Labels showing model and serial numbers

1. Tap the photo type selector at the top of the screen
2. Select your desired type
3. All photos taken will be tagged with this type

Step 2: Take Multiple Photos

1. The camera view appears
2. Frame your subject
3. Tap the shutter button to capture
4. The photo is added to your capture session
5. The camera stays active for the next photo
6. Continue taking as many photos as needed

Step 3: Review Photo Thumbnails

At the bottom of the screen, you'll see thumbnails of all captured photos.

• Swipe horizontally to browse all photos
• Tap any thumbnail to preview it full-screen
• Pinch to zoom on the preview
• Tap outside or swipe down to return to capture mode

Managing Photos in the Session

To remove a photo:

1. Find the photo in the thumbnail strip
2. Tap the X button on the thumbnail
3. Confirm deletion
4. The photo is removed from the session

To change photo type:

1. Tap and hold a photo thumbnail
2. A context menu appears
3. Select Change Type
4. Choose: Product, Receipt, or Nameplate
5. The individual photo's type is updated

Step 4: Save All Photos

1. Review your captured photos
2. Tap Save All or Done
3. All photos are attached to the item
4. Photos are organized by type in the item's detail view

Using Photo Types

Photo types help organize and identify your images:

iPad

On iPad, the multi-photo interface is optimized for the larger screen with a side-by-side layout showing the camera and photo gallery simultaneously.

Using Stuff Scout (AI Assistance — When You Ask)

Stuff Scout uses AI to identify antiques, collectibles, and unknown items from photos. Stuffolio's AI is user-initiated and non-ambient — nothing is analyzed or sent to external services unless you explicitly ask for help.

Opening Stuff Scout

iPhone

1. Tap the + button on My Items
2. Tap Stuff Scout

iPad

1. Go to Actions in the sidebar
2. Under Acquire, tap Stuff Scout

Or from the Dashboard, tap the Stuff Scout feature card.

Step 1: Capture Photos

Taking a New Photo:

1. Tap Take Photo
2. Position the item in good lighting
3. Capture the main view of the item
4. Tap Use Photo

Choosing from Library:

1. Tap Choose from Library
2. Select a clear photo of the item
3. Tap to select

Step 2: Add Additional Photos (Recommended)

For better identification, add multiple photos:

1. After the first photo, tap Add Another Photo
2. Capture different angles:
   • Maker's Mark — Signatures, stamps, or labels
   • Bottom/Back — Often has identifying marks
   • Details — Close-ups of unique features
   • Damage — Any wear or repairs
3. You can add up to 5 photos

Step 3: Choose Scan Depth

Before starting analysis, select how thorough you want Stuff Scout to be:

• Quick ID (~15 seconds) — Fast identification only. Best for when you just need to know what something is.
• With Pricing (~25 seconds) — Identification plus marketplace verification and current value estimates. Recommended for most items.
• Full Appraisal (~40 seconds) — Complete analysis including historical context, provenance research, condition assessment, and detailed valuation. Best for antiques, collectibles, and potentially valuable items.

Step 4: Start Identification

1. Review your photos at the bottom of the screen
2. Tap the Identify button
3. Wait while AI analyzes (time depends on your selected scan depth)

Background Processing

You don't need to keep the app open while Stuff Scout analyzes your photos:

1. After tapping Identify, you can switch to another app or lock your device
2. Analysis continues in the background
3. When complete, you'll receive a notification: "Stuff Scout Complete"
4. Tap the notification to view your results

Step 5: Review Results

The results screen shows:

• What It Is — Description of the item
• Maker/Manufacturer — Who made it
• Era — Approximate age or period
• Country of Origin — Where it was made
• Estimated Value Range — Low to high market value
• Rarity — Common to Extremely Rare

🎯 Confidence Gate

After every scan, Scout asks "Is this right?" with three paths:

• Yes, that's it — Save the result as-is and continue to Add to Inventory.
• Almost, I can add more — Opens the refinement flow (see Story-First Refinement below).
• No, that's not it — Start over with a different approach — different photos, better angles, or a fresh identification attempt.

The Confidence Gate exists so you never accept a wrong answer by default. Scout won't stop asking until you tell it the identification is correct.

✍️ Story-First Refinement

When you choose "Almost, I can add more," a large text area invites you to describe what you know in plain language:

• "This belonged to my grandfather, might be from the 1940s"
• "Bought at an estate sale in rural Pennsylvania"
• "The stamp on the bottom looks German to me"

Structured fields — maker's mark, serial number, era, model number — are collapsed as optional extras below the text area. Fill them in only if they help. Story first, form fields second.

🧠 Context Veracity

Scout evaluates your notes critically, not as gospel:

• Specific facts (artist names, serial numbers, museum attributions, patent dates) are verified against visual evidence.
• Speculative guesses ("I think it might be old," "looks like something from the 1800s") are treated as hypotheses to investigate, not facts to accept.

The effect: speculation won't push Scout off course. You can write freely without worrying that a wrong guess will derail the identification.

📜 Refinement History

As you refine, Scout tracks how each round of added context changed the identification and valuation. After refining, you can see:

• What Scout got right on the first pass
• What changed after you added context
• How your notes shifted the value range or narrowed the era

Each refinement uses 1 AI query from your allowance. Refinement History is your record of what the AI figured out on its own vs what you contributed.

🛍️ Category-Specific Valuation

Price verification routes to the right marketplaces based on what the item is — apples-to-apples comparisons, not generic listings:

• Instruments — Checks Reverb for guitars, violins, synths, pro audio gear
• Collectibles & Antiques — Checks eBay sold listings for dinnerware, figurines, memorabilia
• Vintage Goods — Checks Etsy for handmade and vintage items
• Vehicles — Checks vehicle-specific sources (KBB-style pricing for RVs, boats, motorcycles)

Scout picks the marketplace that matches your item's category so the value estimate reflects what it would actually sell for.

🔬 Research Tips

Scout suggests specific starting points for deeper research — forums, subreddits, reference databases, YouTube channels — matched to your item's category. For a vintage camera, that might include r/AnalogCommunity and CameraQuest. For a violin, the Maestronet forums. Starting points, not a walled garden.

Saving & Sharing Results

After Stuff Scout identifies your item, you can save and share the results:

• Copy Individual Sections — Tap the copy button next to any section (identification, pricing, history) to copy that text
• Export Full Report — Tap Share to export the complete report via Messages, Mail, or any sharing app
• Value Auto-Update — Scout valuations automatically flow to your item's market price records, keeping value tracking current

Step 6: Save to Inventory

1. Tap Add to Inventory
2. A preview sheet appears showing the pre-filled item details
3. Optional: Add a receipt photo (see Receipt Pairing below)
4. Tap Add to Inventory to open the full form
5. Add any additional information
6. Tap Save

Receipt Pairing (Optional)

Pair your Stuff Scout result with a receipt to auto-fill purchase details:

1. In the Add to Inventory preview, look for the Purchase Receipt section
2. Tap Add Receipt Photo
3. Capture or choose a photo of your receipt
4. Stuffolio extracts store name, purchase date, and price
5. Verify the extracted data, then continue to save

Auto-fill from Receipt

If you've already attached receipt images to an item, you can extract purchase details without re-scanning:

1. Open the item and tap Edit
2. Look for the Auto-fill from Receipt button in the Images section
3. Tap it to have Stuffolio analyze your attached receipt images
4. Review the extracted store name, purchase date, and price
5. Tap Save to apply the changes

Auto-Cached Recent Scans

Stuff Scout automatically saves your last 25 scans so you never lose an identification. Every time you complete a scan, it's automatically stored — no extra steps required.

• Automatic saving — Scans are saved as soon as analysis completes
• Last 25 scans kept — When you exceed 25, the oldest scan is automatically removed
• No action needed — Just scan and your results are preserved

Scout History

Access all your past Stuff Scout identifications in Scout History, organized into two tabs:

Recent Tab

Shows your auto-cached scans (last 25):

• View any recent scan by tapping it
• Swipe right on a scan to bookmark it permanently
• Tap Clear All to remove all recent scans

Bookmarks Tab

Shows scans you've saved permanently:

• Bookmarks never expire or get automatically deleted
• Full data preserved: image, identification, maker, era, value range, historical context, collector notes
• Add your own notes and tags to organize your collection
• Swipe left to delete individual bookmarks

Searching Scout History

Use the search bar at the top to find scans by:

• Item identification (e.g., "Fiesta dinnerware")
• Maker or manufacturer
• Era or time period

Viewing Scout Results from Item Detail

Items added to your inventory via Stuff Scout retain a link to the original analysis. You can view the full Scout results at any time without re-scanning:

1. Open any item in Item Detail
2. If the item was added via Stuff Scout, you'll see a Stuff Scout section
3. Tap View Scout Results to see the original analysis
4. The full results appear, including:
   • Identification and confidence level
   • Value estimates and recent sales data
   • Historical context and provenance
   • Collector notes and market demand

Browsing Your Items

Accessing My Items

iPhone Tap My Items in the bottom tab bar

iPad Tap My Items in the sidebar

Understanding the Item List

Each item row shows:

• Photo thumbnail — Item image (or category icon)
• Item name — In bold
• Manufacturer — Below the name
• Warranty status badge:
  • Active — Warranty currently valid
  • Warning — Expiring within 30 days
  • Expired — No longer covered
  • Lifetime — Lifetime warranty

Item Detail: Tappable "—" Placeholders

When you open an item, reference rows (serial number, model number, purchase date, etc.) display their value on the right. If the value is missing, you'll see — instead of a blank row.

Tap the — placeholder to jump directly into editing that field. You don't have to open the full edit form and scroll to find it — the placeholder itself is the entry point.

Filtering Items

1. Swipe horizontally on the filter chips at the top
2. Tap a filter to apply: All, Active, Expiring, Expired, Lifetime, No Warranty, Flagged
3. Tap again to remove the filter

Flagging Items for Review

Flag items you want to focus on — perfect for batch editing, adding missing details, or creating a “working set” of items to review.

To flag an item:

1. Long-press any item in the list
2. Tap Flag for Review in the context menu
3. An orange flag icon appears on the item

To remove a flag:

1. Long-press the flagged item
2. Tap Remove Flag

To view only flagged items:

1. Tap the Flagged filter in the filter bar
2. Choose Flagged Only to see just your flagged items

Use cases:

• Mark items that need photos added
• Flag items missing warranty information
• Create a “to-do” list of items needing attention
• Temporarily group items for a specific task

Filter Presets

Save custom filter combinations for one-tap filtering:

Creating a Filter Preset:

1. On the My Items screen, apply one or more filters
2. Tap the Save Filter button (bookmark icon) that appears
3. Name your preset (e.g., "Expiring Electronics", "Bedroom Items", "High Value")
4. Tap Save

Using Filter Presets:

1. Swipe to the end of the filter chips
2. Your saved presets appear with a bookmark icon
3. Tap any preset to instantly apply that filter combination

Managing Presets:

• To edit a preset: Long-press it and select Edit
• To delete a preset: Long-press it and select Delete
• To reorder presets: Long-press and drag to rearrange

Sorting Items

1. Tap the sort button (↑↓) in the toolbar
2. Select: Date Added, Name, Purchase Date, Warranty Expiration, or Value

Searching for Items

1. Pull down on the item list to reveal the search bar
2. Tap the search field
3. Type your search term
4. Results appear as you type
5. Tap Cancel or swipe down to dismiss

Recent Searches

Stuffolio remembers your recent search terms for quick access:

• When you tap the search field, your recent searches appear below
• Tap any recent search to instantly search for that term again
• Your most recent searches appear first
• To clear search history: Long-press the search field and select Clear Recent Searches

Voice Search

Use dictation to search for items by voice:

1. Pull down to reveal the search bar
2. Tap the search field
3. Tap the microphone icon on your keyboard
4. Speak your search term (e.g., "vacuum cleaner", "Samsung TV")
5. Results appear automatically when you finish speaking

Using Quick Actions (Swipe)

Swipe gestures on item rows provide quick access to common actions:

Swipe Left:

• Delete (red) — Remove the item from your inventory
• Archive (gray) — Archive without deleting (keeps in history)

Swipe Right:

• Edit (blue) — Open the item for editing
• Log Service (green) — Record maintenance or service performed

Using Log Service

The Log Service quick action lets you quickly record maintenance, repairs, or service on an item:

1. Swipe right on an item
2. Tap Log Service (green button)
3. Enter:
   • Service Type — Maintenance, Repair, Cleaning, etc.
   • Date — When the service was performed
   • Cost (Optional) — Amount paid for service
   • Notes — Details about what was done
4. Tap Save

Service history is tracked in the item's detail view under the Service History section.

Context Menu (Long Press)

1. Touch and hold any item for 1 second
2. A menu appears: Edit, AI Assistant, Duplicate, Copy, Share, Flag for Review/Remove Flag, Delete
3. Tap your desired action

Selecting Multiple Items

1. Tap Select in the toolbar
2. Tap items to select them (checkmarks appear)
3. Use toolbar buttons: Delete, Export
4. Tap Done when finished

Rating Your Items

Track your satisfaction with items and remember whether you'd buy them again — perfect for making future purchasing decisions.

Adding a Rating

1. Open any item
2. Tap Edit
3. Scroll to the Rating section
4. Tap the stars to set your rating (1-5 stars)
5. Toggle "Would Buy Again" on or off
6. Add optional notes about your experience
7. Tap Save

Understanding the Rating System

"Would Buy Again" Decision Memory

This feature helps you remember which items are worth repurchasing:

• Thumbs Up (✓) — You'd definitely buy this again
• Thumbs Down (✗) — You wouldn't repurchase this item
• Not Set — You haven't decided yet

When shopping, you can quickly check if an item was satisfactory before buying the same brand or model again.

Viewing Ratings

From My Items:

• Ratings appear on item cards as star icons
• Items you'd buy again show a small checkmark badge
• Filter by rating using the Filter menu
• Sort by rating to see your favorites first

Using the AI Product Assistant

The AI Assistant provides instant help for any item.

Opening the AI Assistant

• From an Item: Open the item, tap AI Assistant
• From My Items: Swipe right on an item, tap AI Help
• Long-press: Hold an item and select AI Assistant

Query Types

Using Results

• Tap any blue link to open in Safari
• Touch and hold text to Copy

Smart Auto-Fill: Save Links to Product

When the AI discovers useful URLs, you can save them directly to your item with one tap.

• When available: A "Save Links to Product" button appears in Maker Website results
• What's saved: Manufacturer website and/or support page URLs
• Where it goes: URLs appear in the item's Resources section
• Progressive disclosure: Resources section only shows when URLs are saved

To save links:

1. Run the Maker Website query
2. Tap Save Links to Product
3. A confirmation appears and the button shows a checkmark

Response Caching (Offline Access)

AI Product Assistant responses are automatically cached for offline access:

• Automatic caching: Every AI response is saved locally for 30 days
• Offline access: Previously fetched responses work without internet
• Instant loading: Cached results for the same item/query load immediately
• Cache indicator: Cached responses show when they were originally fetched

Managing the Cache:

• Clear item cache: In item detail, tap Clear AI Cache
• Clear all cache: Go to Settings > Data Management > Clear AI Cache
• Automatic cleanup: Expired entries are pruned automatically on app launch

Repair, Keep, or Replace?

A thinking tool — not a shopping funnel. This feature helps you make intentional decisions about your stuff using your own data as the primary source.

Opening Repair, Keep, or Replace?

• From the Dashboard: Tap Repair Advisor — if you only have one damaged item, it opens the advisor directly without a picker step
• From an Item: Open the item, tap More (···), select Repair, Keep, or Replace?
• From Rating Insights: Go to Insights > Rating Insights, tap Get Replacement Advice on any item card
• Quick Find: Search for "repair", "keep", or "replace"

What You'll See

Confidence Levels

The advisor uses your actual item data — age, warranty status, condition, purchase price, and your history with that brand — to score each recommendation. The more data you provide, the better the advice:

• High Confidence: You've rated the item AND provided lifespan/warranty details
• Medium Confidence: Some data available but not complete
• Exploratory: Limited data — these are options to consider, not firm recommendations

Three Decision Paths

• Repair It: Links to repair guides, estimated repair costs, DIY difficulty assessment
• Keep Using: Set a reminder to check back later, continue enjoying the item
• Time to Replace: View alternatives, consider same brand or explore new options

Research Tips

The feature includes guidance on finding trustworthy reviews:

• Preferred sources: Consumer Reports, Wirecutter, RTINGS, iFixit
• Red flags to watch for (affiliate-heavy language, no hands-on testing)
• How to cross-reference multiple sources

Managing Warranties

Adding Warranty Information

When adding a new item:

1. In the Add Item form, scroll to Warranty section
2. Tap Warranty Expiration Date and select the date
3. Tap Warranty Type: Standard, Extended, or Lifetime
4. Optionally add Warranty Notes

For existing items:

1. Open the item
2. Tap Edit
3. Fill in the warranty fields
4. Tap Save

Warranty Status Badges

• Active — Warranty currently valid
• Warning — Expiring within 30 days
• Expired — No longer covered
• Lifetime — Permanent coverage

Setting Warranty Reminders

1. Go to Settings > Notifications
2. Toggle on Warranty Expiring and Coverage Phase Changes
3. Set Advance Notice: 7, 14, or 30 days before

Tip: With Coverage Phase Changes enabled, you'll receive notifications before your warranty transitions (e.g., 30 days before Full → Parts Only).

Coverage Types

Different warranties offer different levels of coverage:

To set coverage type: Expand the Coverage Phases section, add a coverage phase, and select the appropriate type.

Coverage Phases (Tiered Warranties)

Many warranties change coverage over time. For example, a 5-year appliance warranty might offer:

• Year 1: Full coverage (parts + labor)
• Years 2-3: Parts only
• Years 4-5: Limited coverage

To add coverage phases:

1. Expand the Coverage Phases section (it's a top-level section in the form)
2. Tap Add Coverage Phase
3. Optionally specify a component name (for component-based warranties)
4. Select the coverage type for this phase
5. Set the start and end dates
6. Optionally add a deductible amount
7. Tap Save
8. Repeat for additional phases

Note: Coverage phases can be added when creating a new item or when editing an existing item.

The detail view shows your current coverage phase and when the next change occurs.

Component-Based Warranties

Some items have different warranty periods for different components. For example, EGO Power+ tools offer:

• Batteries & Chargers: 3 years full coverage
• Outdoor Equipment: 5 years full coverage

To track component-based warranties:

1. Add a coverage phase and enter the component name (e.g., "Battery")
2. Set the coverage type and dates for that component
3. Add additional phases for other components with different coverage periods

Stuffolio suggests common component names based on your item's category. You can also enter custom component names.

Tracking Deductibles

Record out-of-pocket costs for warranty claims:

1. Expand the Coverage Phases section
2. When adding or editing a coverage phase, enter the Deductible amount
3. For tiered warranties, you can set different deductibles per phase

AppleCare+ and Extended Plans

Stuffolio makes it easy to track AppleCare+ coverage for your Apple devices with automatic detection and specialized tracking features.

Automatic AppleCare+ Prompt

When you save a new Apple product (manufacturer contains "Apple"), Stuffolio automatically asks if you'd like to add AppleCare+ coverage. This prompt includes:

• Quick overview of what you can track (coverage dates, incidents, service fees)
• Hints on where to find your AppleCare+ information:
  • Settings > General > About > Coverage on your iOS device
  • support.apple.com/mysupport (sign in with Apple ID)
  • Apple Support app
  • Original purchase email from Apple

If you tap Add AppleCare+ Details, Stuffolio automatically pre-fills the company name, sets the provider type, and detects your Apple product type from the product name.

AppleCare+ Badge

Products with AppleCare+ coverage display a distinctive blue Care+ badge:

• In your My Items list — quickly see which devices have AppleCare
• In the item detail header — immediately visible when viewing an item

The badge shows as blue when coverage is active, or gray when expired.

AppleCare+ Details

Track your AppleCare+ plan details including:

• Plan Type: Standard AppleCare+ or AppleCare+ with Theft and Loss
• Apple Product: iPhone, iPad, Mac, Apple Watch, AirPods, Apple TV/HomePod, Display
• Incident Tracking: Screen repairs, other damage, and theft/loss claims used
• Service Fee Reference: Current fees based on your product type

Tip: You can also add AppleCare+ manually by entering "AppleCare" in the company name field of the Extended Warranty form.

Quick Edit from Dashboard

You can also open AppleCare+ Tracking directly from the Dashboard. If you only have one Apple product, Stuffolio skips the picker and opens the editor right away — no need to navigate to the product first. Update incidents used, service fees, and coverage dates in just a few taps.

Apple Wallet Warranty Cards

Add warranty cards to Apple Wallet for quick access at repair shops.

Creating a Wallet Card

1. Open an item with warranty information
2. Scroll to Warranty section
3. Tap Add to Apple Wallet
4. Review the pass preview
5. Tap Add

Using Wallet Cards

• Quick access: Open Wallet or double-click side button
• Auto-expire: Cards expire when the warranty ends

RMA & Warranty Claim Tracking

Track warranty claims and returns from start to finish.

Starting an RMA

1. Open the item
2. Scroll to Warranty section
3. Tap Track RMA/Claim
4. Enter RMA number, claim date, issue description, and status
5. Tap Save

Customer Support Interaction Logging

Never start from scratch on support calls. Log every interaction.

Logging a Support Interaction

1. Open the item
2. Scroll to Support History
3. Tap Log Interaction
4. Enter date, contact method, rep name, case number, notes, and follow-up date
5. Tap Save

Scheduling Maintenance

Adding a Maintenance Schedule

1. Open an item's detail view
2. Tap Edit
3. Scroll to Maintenance section
4. Tap Add Maintenance Task
5. Fill in:
   • Task Name (e.g., "Replace filter")
   • Frequency: One-time, Weekly, Monthly, Quarterly, Annually
   • Next Due Date
   • Notes
6. Tap Save

Completing a Maintenance Task

1. Open the item
2. Scroll to Maintenance section
3. Tap Mark Complete
4. The next due date is calculated automatically for recurring tasks

Smart Maintenance Suggestions

Stuffolio automatically suggests maintenance schedules based on your item's category — no more guessing when to service your items.

How Smart Suggestions Work

1. When you add or edit an item, Stuffolio checks the category
2. If maintenance presets exist for that category, a suggestion appears
3. Tap the suggestion to review the recommended schedule
4. Accept the suggestion or customize it for your needs

Category-Based Presets

Here are some examples of built-in maintenance suggestions:

Accepting a Suggestion

1. When the suggestion banner appears, tap View Suggestion
2. Review the maintenance task and frequency
3. Tap Add to Schedule to accept
4. The maintenance task is added with the suggested frequency

Customizing Suggestions

If the default doesn't fit your usage:

1. Tap Customize instead of accepting directly
2. Adjust the frequency (more or less often)
3. Modify the task description if needed
4. Tap Save to add your customized schedule

Dismissing Suggestions

• Tap Dismiss to hide a suggestion you don't need
• Dismissed suggestions won't appear again for that item
• You can still add maintenance manually at any time

Tracking Loans (Borrowed & Lent)

Track items you've lent to other people and items you've borrowed — who has what, when it's due back, and whether it's overdue.

Entry Points

• iPhone Home tab → Maintain → Borrowed & Lent — Surfaced alongside warranties, maintenance, and recalls. Tap to open the full Borrowed & Lent view.
• iPhone / iPad Actions → Own → Loan Tracker — Full list of all active loans, sortable by due date or borrower.
• Dashboard (iPad & Mac) — The "Needs Attention" card surfaces any loan that's past its expected return date.

Recording a Loan (You're Lending Something Out)

1. Open the item you're lending
2. Tap Edit
3. Scroll to the Loans section
4. Tap Record Loan
5. Fill in: Borrower Name, Date Loaned, Expected Return Date, Notes
6. Tap Save

Viewing Active Loans

• Home tab (iPhone): Under Maintain, the Borrowed & Lent entry shows a count of active loans and flags anything overdue.
• Dashboard (iPad & Mac): Needs Attention shows items due to be returned.
• Loan Tracker: Go to Actions > Own > Loan Tracker for the full sortable list.

Marking a Loan as Returned

1. Open the loaned item
2. Find the active loan in the Loans section
3. Tap Mark Returned

The loan moves to history on the item's detail view. You can see the full lending history for each item — useful for spotting which friends repeatedly forget to return things.

Checking for Recalls

Performing a Recall Check

1. Go to Insights > Recall Check
2. Tap Check All Items
3. Wait for results from the CPSC database

Stuffolio automatically searches for recalls matching items in your inventory.

Viewing Recall Details

Tap any recall to expand details:

• Hazard — What the danger is
• Remedy — What to do (refund, repair, replacement)
• Units Affected — How many units were recalled
• More Information — Link to official CPSC page

Tips for Better Results

• Use actual product names (e.g., "Ozark Trail Tabletop Butane Stove")
• Include manufacturer/brand names
• Add model numbers when available

Important Notes

We use public CPSC data to help surface possible recalls. For complete information, check cpsc.gov. Recalls from FDA and NHTSA aren't included yet.

Exporting Your Data

Exporting All Items

1. Go to Settings > Data > Export
2. Choose format: CSV, PDF, or Excel
3. Tap Export All Items
4. Wait for export to generate
5. A share sheet appears:
   • AirDrop — Send to nearby Apple device
   • Mail — Email the file
   • Files — Save to iCloud Drive or device
   • Other apps — Any app that accepts files

Exporting Selected Items

1. Go to My Items
2. Tap Select
3. Tap each item you want to export
4. Tap Export in the toolbar
5. Choose format and save location

Importing Items

Preparing Your CSV File

Your CSV file should have a header row with column names. Supported columns:

• name (or title) — Required
• manufacturer, model, serial, category, location
• purchase_date, purchase_price, warranty_expiration, notes

Importing the File

1. Go to Settings > Data > Import
2. Tap Select File
3. Navigate to your CSV file (iCloud Drive, On My iPhone/iPad, etc.)
4. Tap the file to select it
5. Map columns to Stuffolio fields
6. Preview and tap Import

Reviewing Data Quality

Keep your inventory complete and organized with the Data Review feature.

Accessing Data Review

1. Go to Settings > Data Management
2. Scroll to the Data Quality section
3. Tap Review Items

What Data Review Shows

Items Without Photos:

• Items that don't have any photos attached
• Tap an item to open it and add photos
• Items are sorted by most recent first

Potential Duplicates:

• Items with the same title and manufacturer
• Grouped together for easy comparison
• Tap any item to view details and verify

Using Data Review

To add photos to an item:

1. Tap the item row (anywhere except the OK button)
2. The item detail view opens
3. Tap Add Image to attach photos
4. Navigate back to continue reviewing

To dismiss an item from future reviews:

1. Tap the OK button next to the item
2. The item is marked as reviewed
3. It won't appear in future Data Reviews

To reset dismissed items:

1. Scroll to the bottom of Data Review
2. Find "X items reviewed and hidden"
3. Tap Show Again
4. Confirm to reset all dismissed items

Tips

• Review your data periodically to keep it complete
• Adding photos helps with insurance claims and identification
• Dismissing an item doesn't delete it — just hides it from the review list

Value Tracking & Depreciation

Monitor how your inventory's value changes over time.

Value Snapshots

Automatically capture your total inventory value over time for trend analysis and insurance purposes.

Taking a Manual Snapshot

1. Go to Insights > Value History
2. Tap Capture Snapshot
3. Optionally add a note (e.g., "Before downsizing")
4. Tap Save

Viewing Value Trends

1. Go to Insights > Value History
2. View the trend chart
3. Tap data points to see details
4. Change time range: Week, Month, Year, All Time

Depreciation Calculator

Estimate current value based on age and depreciation method.

Setting Depreciation

1. Open an item's detail view
2. Tap Edit
3. Scroll to Value section
4. Set Depreciation Method
5. View Estimated Current Value

Insurance Profile & Claim Prep

Understand how your belongings fit with your insurance coverage.

Setting Up Your Insurance Profile

1. Go to Settings > Insurance Profile
2. Enter your coverage details:
   • Total Coverage Limit
   • Per-Item Limit
   • Deductible
3. Tap Save

You can also set an Insured Value per item to track exactly what each item is covered for.

Identifying Coverage Gaps

Go to Insights > Insurance to see:

• High-Value Items: Items exceeding per-item limits
• Coverage Gaps: Categories needing additional coverage
• Total vs. Limit: If inventory exceeds total coverage
• Stale Replacement Costs: Alerts when replacement cost is inferred from an old purchase price (see below)

Stale Replacement Cost Warnings

Stuffolio calculates each item's replacement cost for insurance purposes. If you haven't entered an explicit replacement cost, Stuffolio falls back to the purchase price. That fallback is fine for recent items — but a 5-year-old TV's purchase price isn't what it would actually cost to replace today.

When the warning triggers: You'll see a stale-cost alert on any item that (a) has no explicit replacement cost set and (b) was purchased more than 2 years ago. The warning appears on the item detail view and in Coverage Insights.

How to clear the warning:

1. Open the affected item
2. Tap Edit
3. Scroll to the Replacement Cost field
4. Enter today's cost to replace the item (check current marketplace prices, or use Stuff Scout to get a valuation)
5. Tap Save

Claim Prep Kit

Generate a complete claim package with photos, receipts, serial numbers, and value estimates.

1. Open the affected item
2. Tap Actions > Prepare Claim
3. Add claim-specific details (date of loss, description, police report)
4. Tap Generate Package
5. Share via email, save as PDF, or AirDrop

Audit Mode

Verify that your physical inventory matches your digital records.

When to Use Audit Mode

• Annual inventory verification
• After moving to a new home
• When something seems missing
• Before renewing insurance policies

Starting an Audit

1. Go to Actions > Audit Mode
2. Tap Start New Audit
3. Optionally filter by location
4. Tap Begin

Conducting the Audit

1. Walk through your space with your iPhone/iPad
2. As you find each item, tap Found
3. Use search to quickly find specific items

Reviewing Results

• Found Items: Items you verified
• Not Found: Items not accounted for

For missing items: update location, mark as lost/stolen, or delete.

Duplicate Finder

Find and merge items that may have been accidentally added twice.

Running the Duplicate Finder

1. Go to Actions > Duplicate Finder
2. Tap Scan Inventory
3. Review potential duplicates grouped together

What It Checks

• Matching or similar names
• Identical serial numbers
• Same model from same manufacturer
• Matching barcodes

Resolving Duplicates

• Compare: View both items side-by-side
• Merge: Combine two entries into one
• Delete: Remove the duplicate entry
• Not a Duplicate: Dismiss from future scans

Data Cleanup

Find and fix incomplete records in your inventory with automated analysis and guided fixes.

Running Data Cleanup

1. Go to Actions > Data Cleanup
2. Wait while your inventory is analyzed
3. Review the completeness score and issue categories

Issue Categories

• Missing Photos — Items without any photos attached
• Missing Price — Items without a purchase price
• Missing Category — Items not assigned to any category
• Missing Manufacturer — Items without manufacturer specified
• Expired Warranties — Items with warranties that have expired
• Large Photos — Photos over 1MB that could be optimized
• Missing Serial Number — High-value items without serial numbers

Fixing Issues

1. Tap any category card to see affected items
2. Tap an item to open it for editing
3. Add the missing information
4. Tap Refresh Analysis to update the report

Batch Categorize

Automatically assign categories to uncategorized items using smart keyword matching.

Running Batch Categorize

1. Go to Actions > Batch Categorize
2. View the list of uncategorized items with suggested categories
3. Review suggestions — each shows a confidence-based category match

How Suggestions Work

The system analyzes item names and manufacturers against keyword databases for each category. For example, "KitchenAid mixer" matches "Small Appliances" due to both brand and product keywords.

Applying Categories

1. Use Select All to include all items, or tap individual checkboxes
2. To change a suggestion, tap the ••• menu and choose a different category
3. Tap Apply Categories to save all changes at once

Bulk Price Update

Update current values for multiple items at once using various calculation methods.

Opening Bulk Price Update

1. Go to Actions > Bulk Price Update
2. Select which items to update
3. Choose an update strategy
4. Preview and apply changes

Selection Modes

• All Items — Update your entire inventory
• By Category — Update only items in a specific category
• By Room — Update only items in a specific location
• Items with Price — Only items that have a purchase price recorded
• Missing Current Value — Only items without a current value set

Update Strategies

• Set Specific Value — Apply the same dollar amount to all selected items
• % of Purchase Price — Calculate as a percentage (e.g., 80%) of the original price
• Apply Depreciation — Use category-based depreciation rates based on item age
• Clear All Values — Remove current values from selected items

Preview Before Applying

Tap Preview Changes to see exactly what will change before committing. The preview shows:

• Current total value vs. new total value
• Individual item changes (first 5 items)
• Overall value difference

Disposing of Items

Mark items as disposed while maintaining records for reference, insurance, and taxes.

Disposal Methods

Disposing of an Item

1. Open the item's detail view
2. Tap the action menu (•••)
3. Select Dispose of Item
4. Choose the disposal method
5. Fill in relevant details
6. Tap Confirm

Donations: IRS Threshold Prompts

When you mark an item as Donated, Stuffolio prompts you to enter a Fair Market Value (FMV) — the price the item would sell for between a willing buyer and willing seller on the donation date. FMV is what you'll use on your tax return, not the original purchase price.

The donation sheet gives you contextual guidance based on the value:

• Under $500: Standard donation record — organization name, date, FMV, and optional receipt photo are enough for most filings.
• $500 – $5,000: IRS Form 8283 Section A territory. Stuffolio flags that you'll need to file this form if your total non-cash donations exceed $500 for the year, and reminds you to save the receipt.
• Over $5,000: IRS Form 8283 Section B territory. A qualified written appraisal is typically required. Stuffolio notes this in the donation record and encourages you to attach the appraisal document.

Lost & Stolen Items

For lost items, record the date and circumstances. For stolen items, also record the police report number. Track insurance claim status for both.

Viewing & Restoring Disposed Items

Find disposed items in My Items > Archive. Tap Restore to Inventory to bring back accidentally disposed or recovered items.

Using iCloud Sync

Enabling iCloud Sync

1. Go to Settings > Data
2. Find iCloud Sync
3. Toggle the switch On

Note: You must use the same Apple ID on all devices for sync to work.

How Sync Works

• Automatic — Changes sync in the background
• Near-instant — Usually syncs within seconds
• Conflict resolution — Most recent change wins

Sync Status

In Settings > Data, look for:

• ✓ Synced — All data is up to date
• ↻ Syncing — Currently uploading/downloading
• ⚠️ Offline — No internet connection

Offline Mode & Auto-Sync

Stuffolio works seamlessly even when you don't have an internet connection:

Family/Household Sharing

Create a shared household where family members can view and manage shared items together. Real-time sync powered by CloudKit keeps everyone updated instantly.

Requirements

• iCloud Sync must be enabled in Settings
• All participants need Apple IDs and iCloud accounts
• iOS 17.0 or later on all devices

Creating a Household (Owner)

1. Go to Settings → Data → Family Sharing
2. Tap Create Household (or Start Sharing)
3. Enter the email address of the person you want to invite
4. Select their permission level:
   • Viewer — Can see shared items but not edit
   • Editor — Can add, edit, and delete shared items
   • Admin — Full control including managing other members
5. Tap Send Invitation

Joining a Household (Participant)

1. You'll receive a notification or email when someone invites you
2. Tap the invitation link, or go to Settings → Data → Family Sharing
3. Tap Accept Invitation
4. Shared items will automatically sync to your device

Sharing an Item with Your Household

1. Open any item in your inventory
2. Scroll down to find the Sharing section
3. Toggle Share with Household on
4. The item immediately syncs to all household members

To stop sharing an item, toggle the switch off. The item remains in your inventory but is removed from other members' shared items.

Managing Household Members

In Settings → Data → Family Sharing, household owners and admins can:

• See all family members and their permission levels
• Change someone's permission level (tap their name)
• Remove a member (swipe left, tap Remove)
• View pending invitations
• Leave the household (if you're a participant)

Understanding Shared Items

• Shared items display a household badge icon
• You can see who added each item and from which device
• Changes sync in real-time to all family members
• The "Added by" label shows the original sharer's name
• "Last modified by" shows who made the most recent change

Real-Time Sync

Household Sharing uses CloudKit push notifications for real-time updates:

• When someone adds or edits a shared item, your device updates within seconds
• A sync indicator appears briefly when changes are being applied
• Pull down on the shared items list to manually refresh

Offline Support

You can work with shared items even without internet:

• View and edit shared items while offline
• Changes are queued automatically
• When you're back online, changes sync in the background
• If someone else edited the same item while you were offline, you'll see a conflict prompt

Conflict Resolution

If two people edit the same item at the same time, Stuffolio detects the conflict:

• A notification alerts you that a conflict was detected
• You can view both versions side-by-side
• Choose to:
  • Keep Local — Use your version
  • Keep Remote — Use the other person's version
  • Merge — Combine changes intelligently
  • Keep Both — Create a duplicate item

Apple Integration Features

Stuffolio integrates deeply with iOS and iPadOS to help you work faster.

Spotlight Search

Search your inventory from anywhere on your device:

• Swipe down on your Home Screen to open Spotlight
• Type a product name (e.g., "vacuum", "laptop")
• Tap a result to open it directly in Stuffolio

Example: Find your Dyson vacuum by typing "vacuum" without opening the app.

Handoff

Start on one device, continue on another:

• When viewing an item on iPhone, a Stuffolio icon appears on your iPad's Dock
• Tap the Handoff icon to continue exactly where you left off
• Requirements: Same Apple ID, Bluetooth and Wi-Fi enabled

Interactive Widgets

Access your inventory from your Lock Screen or Home Screen. Tapping any widget takes you directly to the relevant section in the app.

Available Widgets

Adding a Widget

1. Long-press on your Home Screen until icons wiggle
2. Tap the + in the top-left corner
3. Search for "Stuffolio"
4. Choose a widget size and tap Add Widget

Lock Screen Widgets

1. Long-press on your Lock Screen
2. Tap Customize
3. Tap the widget area
4. Find Stuffolio and add a widget

Focus Filters

Show or hide items based on your current Focus mode:

• Go to iOS Settings > Focus
• Select a Focus (e.g., Work, Personal)
• Tap Add Filter
• Select Stuffolio
• Choose which categories to show during this Focus

Example: In Work Focus, show only office equipment. In Personal Focus, show home items.

Siri Shortcuts

Use voice commands and automations to interact with your inventory. Stuffolio offers 10+ shortcuts for power users.

Built-in Voice Commands

• "Hey Siri, add item to Stuffolio"
• "Hey Siri, show my expiring warranties"
• "Hey Siri, open Stuff Scout"
• "Hey Siri, what's my inventory worth?"
• "Hey Siri, show maintenance due in Stuffolio"
• "Hey Siri, show my electronics in Stuffolio"

Advanced Automation Actions

These actions are available in the Shortcuts app for building custom automations:

• Add Item to Location — Quickly add items with a pre-filled location
• Get Items by Location — List all items in a specific room or area
• Get Items by Category — Filter your inventory by category
• Get Total Inventory Value — Calculate total value (all items or by category)
• Get Maintenance Due — Show upcoming and overdue maintenance
• Get Expiring Warranties — List warranties expiring within X days
• Export Category as PDF — Generate a PDF report for a specific category

Creating Custom Shortcuts

1. Open the Shortcuts app
2. Tap + to create a new shortcut
3. Search for "Stuffolio" actions
4. Add actions like "Add Item to Location" or "Get Inventory Value"
5. Name your shortcut (e.g., "Add to my stuff")

Automation Ideas

• Morning briefing: "Get expiring warranties" + "Get maintenance due" as part of a daily summary
• Moving prep: "Get items by location" for each room to generate packing lists
• Insurance update: "Get total inventory value" monthly to track coverage needs

Live Activities / Dynamic Island

Get real-time warranty expiration alerts directly on your Dynamic Island (iPhone 14 Pro and later) or Lock Screen.

What It Does

• Transitional Alerts: Appears only when a warranty expires TODAY (not days in advance)
• Shows: Item name, time remaining until expiration, and category icon
• Auto-dismisses: Notification disappears after the warranty has expired
• Dynamic Island: Compact live updates on iPhone 14 Pro and later

How to Enable

1. Open the Stuffolio app
2. Go to Settings > Notifications
3. Toggle Live Activity ON
4. Alerts will appear automatically when warranties expire that day

Requirements

• iOS 16.1 or later
• iPhone 14 Pro or later for Dynamic Island display (other models show on Lock Screen)
• Feature is opt-in and off by default

Note: Live Activities respect your Do Not Disturb and Focus settings.

Privacy Controls

Control which Apple features are enabled in Settings > Integrations:

• Spotlight Search: Index items in system search
• Handoff: Continue on other devices
• Siri Shortcuts: Enable voice commands

All features are opt-in and can be disabled at any time.

Configuring Settings

Accessing Settings

iPhone Tap Settings in the tab bar

iPad Tap Settings in the sidebar

Appearance Settings

Go to Settings > Appearance

Theme: Select System (matches device), Light, or Dark

App Icon: Browse and tap to select a new icon

Notification Settings

Go to Settings > Notifications and toggle on:

• Warranty Expiring — Before warranties end
• Coverage Phase Changes — When coverage type changes (e.g., Full → Parts Only)
• Maintenance Due — When tasks are due
• Loan Due — When loaned items should return
• Live Activity — Show warranty expiration alerts on Dynamic Island/Lock Screen (iOS 16.1+, opt-in)

Set Advance Notice: 7, 14, or 30 days before

Note: Live Activity alerts appear only on the day a warranty expires. See Apple Integration Features for more details.

Default Settings

Go to Settings > Defaults to set:

• Default Category — Pre-selected for new items
• Default Location — Pre-filled for new items
• Depreciation Rate — Annual percentage for value calculation
• Currency — Display currency for prices

Haptic Feedback

Stuffolio uses haptic feedback throughout the app to provide tactile responses to your actions:

Feedback Types

Configuring Haptics

To adjust haptic feedback:

1. Go to Settings > Feedback
2. Toggle Haptic Feedback on or off
3. Adjust Haptic Intensity: Light, Medium, or Strong

Camera & Photos Settings

Go to Settings > Camera & Photos

• Save to Photo Library — When enabled, photos taken with the camera are automatically saved to your Photo Library in addition to being attached to items

This is useful if you want to:

• Keep a backup copy of item photos in your Photo Library
• Access photos outside of Stuffolio
• Share photos via other apps that access your Photo Library

Legacy Wishes

Record who should receive your personal belongings. Legacy Wishes helps you document your preferences for family and loved ones.

Enabling Legacy Wishes

1. Go to Settings > Legacy Planning
2. Toggle on Enable Legacy Wishes
3. Legacy Wishes appears in the navigation

Adding Recipients

1. Open Legacy Wishes
2. Tap Recipients
3. Tap + Add Recipient
4. Enter name, relationship, and optional details
5. Tap Save

Assigning Items

1. Open any item's detail view
2. Scroll to Legacy Wishes section
3. Tap Assign This Item
4. Select recipient(s) and fallback disposition
5. Tap Save

Browsing Your Wishes with Thumbnails

The Legacy Wishes list shows a thumbnail of each assigned item next to the recipient's name — not just a text label. At a glance you can see what you're giving to whom, which is especially useful when you have a dozen items assigned to the same person or similar items going to different people.

• Items without photos show a category icon in place of a thumbnail
• Tap any row to open that item and review or change the assignment
• Group by recipient to see the complete list of what each person is receiving

Sharing Your Wishes

• Export as PDF — Create a document to print or email
• Share with Family — Let family view in-app (View Only or View & Input)

Receiving Shared Wishes

When someone shares their Legacy Wishes with you:

1. Tap the iCloud share link they send you
2. Stuffolio opens (download from App Store if needed)
3. Accept the share invitation
4. View anytime in Legacy Wishes → Shared with Me

You'll see all recipients, assigned items, fallback plans, and notes — clearly marked as "View Only."

Family Collaboration

When the owner enables View & Input permission, you can indicate preferences:

• Interested — "I'd like this item"
• No Preference — Neutral
• Declined — "I don't need this"

Your input helps the owner make decisions. They always have final say.

iPad Features

Stuffolio is optimized for iPad with additional features.

Sidebar Navigation

• Tap ☰ to show/hide sidebar
• Sections are organized with headers
• Colored icons for easy identification

Split View & Slide Over

Stuffolio works in iPad multitasking modes:

• Split View — Use alongside another app
• Slide Over — Quick access while using other apps
• Stage Manager — Multiple window support

Keyboard Shortcuts (with external keyboard)

Using Go To (⌘K)

Go To is Stuffolio's command palette — a quick way to navigate anywhere in the app, launch actions, access tools, and get help without leaving your current screen. Features like Value Calculator, Settings, and Depreciation open directly — you land right where you want to be.

Opening Go To

How to Use

1. Open Go To using your preferred method
2. Start typing to search — results filter instantly
3. Use ↑ / ↓ arrow keys to navigate (iPad with keyboard)
4. Tap or press Return to select an item
5. Tap outside or press Escape to close

Available Commands

Go To provides access to 27 commands across 6 categories:

Search Tips

• Type any word — Search matches titles, descriptions, and keywords
• Use abbreviations — "AI" finds AI Product Assistant
• Partial words work — "back" finds Backup and Restore

Note: Go To helps you navigate to features, tools, and help within Stuffolio. To search your items, go to My Items.

Trackpad & Mouse Support

When using iPad with a trackpad or mouse, Stuffolio provides enhanced interaction:

• Pointer support — Cursor adapts to UI elements
• Hover effects — Subtle visual feedback when hovering over interactive elements
  • Buttons highlight when you hover over them
  • Item rows show a subtle background color change
  • Filter chips and navigation items preview their action
• Right-click — Opens context menus on items and other elements
• Two-finger scroll — Smooth scrolling through lists
• Precise selection — Click exactly what you want to interact with

Apple Pencil

• Scribble support in text fields
• Write directly into any text input

Accessibility

Stuffolio is designed to be accessible to everyone.

VoiceOver

Full VoiceOver support throughout the app with enhanced, descriptive labels:

• All buttons and controls labeled — Every interactive element has a clear description
• Enhanced item announcements — VoiceOver announces:
  • Item name
  • Manufacturer
  • Category
  • Warranty status (Active, Expiring, Expired, or Lifetime)
  • Days until warranty expiration (for expiring items)
• Custom actions available — Swipe up/down with one finger to access actions like Edit, Delete, AI Assistant
• Navigation hints provided — Instructions for how to interact with each element
• Status updates — Important changes announced automatically (e.g., "Item saved", "Filter applied")

Dynamic Type

All text scales with your system text size:

1. Go to iOS Settings > Display & Brightness > Text Size
2. Adjust slider
3. Stuffolio automatically adapts

Supports all accessibility sizes including largest options.

Color Accessibility

• No reliance on color alone — status uses color + icon + text
• Colorblind-friendly icons — categories, conditions, and statuses use distinct colors that are easy to tell apart
• Blue/Yellow/Red palette (avoids green/orange confusion for colorblind users)
• High contrast supported
• WCAG 2.1 Level AA compliant

Reduce Motion

1. Go to iOS Settings > Accessibility > Motion
2. Toggle Reduce Motion
3. Stuffolio uses simplified animations

Bold Text

Supports system Bold Text setting for improved readability.

Troubleshooting

Items Not Syncing Between Devices

1. Check iCloud is enabled: Go to Settings > Data, verify iCloud Sync is on
2. Verify same iCloud account: On each device, go to system Settings, check the Apple ID at the top
3. Check iCloud storage: Settings > [Your Name] > iCloud, ensure you have available storage
4. Try resetting sync: Toggle iCloud Sync off, wait 10 seconds, toggle back on

Smart Scanner Not Detecting Barcodes

1. Move to a well-lit area, avoid shadows
2. Hold phone 6-12 inches from barcode
3. Ensure barcode isn't damaged or wrinkled
4. Clean camera lens
5. For long barcodes, try landscape orientation

AI Features Not Responding

1. Check internet connection
2. Wait 30 seconds and retry
3. If rate limited, wait a few minutes
4. Force quit and reopen the app

Photos Not Loading

1. Check available device storage (Settings > General > iPhone Storage)
2. Verify iCloud Photos is working
3. Restart the app
4. Restart device

Notifications Not Appearing

1. Go to iOS Settings > Stuffolio > Notifications
2. Ensure Allow Notifications is on
3. Check notification settings in Stuffolio app
4. Verify Do Not Disturb is off

Privacy & Security

Where Your Data Is Stored

What Stuffolio Does NOT Do

• ❌ Sell your data to anyone
• ❌ Share data with advertisers
• ❌ Track your behavior or usage
• ❌ Require account creation
• ❌ Store your photos on our servers

AI Privacy

• Images sent to Claude AI for processing
• No personal information transmitted
• Queries not linked to your identity
• Data discarded after processing

Security Features

• All data encrypted in transit (HTTPS)
• iCloud data encrypted at rest
• Face ID / Touch ID supported for device access

Full privacy policy: https://stuffolio.app/privacy

Getting Help

In-App Help

Tap the ? icon on any screen for contextual help.

Contact Support

Email: support@stuffolio.app

To send feedback with diagnostics:

1. Go to Settings > About
2. Tap Send Feedback
3. Describe your issue or suggestion
4. Diagnostic information is attached automatically
5. Send the email

Website

Visit https://stuffolio.app for updates, FAQ, and knowledge base.

Rate the App

1. Go to Settings > About
2. Tap Rate on App Store
3. The App Store opens
4. Leave your rating and review

Version History